About LAWS (Lucknow Minor Hockey)

PrintAbout LAWS
Lucknow Auxiliary To Winter Sports operates the arena food booth and hosts a minor hockey tournament at the arena.  They fundraise to help keep minor hockey registration rates at an affordable cost.

Dear Parents/ Guardians;

 

On behalf of the Lucknow Auxiliary to Winter Sports (LAWS), we would like to take this opportunity to welcome you back to the Lucknow Arena for another year of action-packed activities.  Some of you have been involved with Minor Hockey for several years but for some this is your first year with us so we thought it would be beneficial to provide you with the following information on what we do and why we require your help and co-operation.

 

*****LAWS is a group of volunteers consisting of a Core Executive (President, Secretary, Treasurer, Booth Convenor and Registrar) as well as the Booth Captains, a representative from Lucknow Minor Hockey.  The Books of LAWS are audited each year.

 

*****The mandate of LAWS:  “ With an active team of volunteers, comprised of parents and guardians of children registered in winter sports, the Lucknow Auxiliary to Winter Sports manages and operates the food booth at the Lucknow Arena to raise funds to be used for the benefit of winter sports activities and incidentals.”

 

*****LAWS will meet on a monthly bases, between September and April.  The minutes of each meeting are posted monthly on our LAWS Bulletin Board beside the Food Booth along with any and all information pertaining to LAWS.  Anyone is welcome to come to a meeting.

 

*****Team Captains are volunteers who have accepted the responsibility of ‘staffing’ the food booth over the course of winter sports.  Team Captains will contact members of their team for the weeks they are required to provide staffing.  Team Lists, contact numbers and the weeks of responsibility are posted on the LAWS Bulletin Board.  Please contact your team captain if you are required to pre book your shift due to shift work or holidays etc. as this will make it easier for both involved.  We ask that you support your Captains when they contact you to work and make every effort to fulfill your responsibilities. 

 

*****LAWS also uses the services of Student Volunteers to assist in the food booth.  Students may use these volunteer hours as part of their secondary hours that are needed before graduation.  No one under the age of 14 shall be permitted in the food booth. If you have a student who is interested please call the Registrar-Tammy Murray 519 528 3377 or [email protected]  All students will be accompanied by an adult over 18 years of age when working in the food booth.

 

WHY DO WE WORK IN THE FOOD BOOTH????????????

 

*****The majority of the funds raised from the food booth are donated back to Lucknow Minor Hockey to assist YOU with registration fees.  Because of this you pay lower fees and DO NOT have to do any fundraising!!  This helps YOU.

 

*****LAWS also assist first year referees with their Clinic Costs, donate money to each hockey team for tournament fees, sponsor several public skating activities each year, and provides lunch/ snacks/ coffee for Coaches/ Trainers Clinics etc.   LAWS also have contributed to various upgrades and improvements to the arena itself.

 

WHAT DO YOU NEED TO DO TO HELP????????????????

 

*****We have assigned each person to a team.  Your team captain will call you to work in the food booth approximately a week before you are needed.  Please support your captain and help out as much as possible. Remember we all are volunteering our time to make this work for our benefit.  If everyone gives a little extra we all will have an easier job.

 

Please be sure to follow www.lucknowminorhockey.ca.

Email [email protected] with any questions or concerns.

 

Thank you for helping us make our Arena Food Booth one we can be proud of and remember we need your support and participation over the 2017/2018 season!

 

Yours truly,

 

LAWS Executive


_____________________________________________________________________________________________  

 

L.A.W.S EXECUTIVE MEMBERS 2017-2018

PRESIDENT
  -  Cheryl Johnston

VICE PRESIDENT  -  Vacant

TREASURER  -  Deb Murray

SECRETARY  -  Annette MacKenzie

REGISTRAR  -  Tammy Murray

BOOTH CONVENOR  -  Betty Stanley  519-440-2624

 

L.A.W.S. Minutes – November 13, 2017

at the Lucknow Arena

 

Attendance:   Cheryl Johnston, Heather Jones, Annette MacKenzie, Deb Murray, Tammy Murray, Leanne Scott, Betty Stanley

 

Absent With Notice:    Linda Smits, Andrea VanderWoude

 

Approval of Minutes from October/17:  Minutes were read and Tammy made a motion to accept the minutes; Seconded by Leanne. All in favour.  Carried.

 

Correspondence:

Nothing at this time.

 

Treasurer’s Report: Deb Murray reported the following bank balances:

                                    Booth Account:  $5,923.04

Tournament Account: $6,869.72

No Reserves

Cheques have been written for tournament funding requests that have been received thus far, with the exception of Peewee girls.  It was discussed that although there are two Lucknow players on this team, it is not registered with Lucknow Minor Hockey, but instead with Wingham Minor Hockey.  Therefore, there is no affiliation to L.A.W.S.  There is also no use of the Lucknow ice by this team for the 2017-18 hockey season.  As well, this team was not included in the original calculation of possible funds disbursement.  Annette will reply to the manager’s email request for funding, stating that due to the reasons listed above tournament funding is not available to them this year.

 

Booth Report:   Betty Stanley reported that things are going okay in the booth.  There was an incident were volunteers did not empty the coffee carafe resulting in an overflow on the next shift as the carafe was assumed to be empty and cleaned as it should have been.  Betty requested that booth captains leave a copy of their weekly schedules in the booth.  She comes in to check on things daily, so will continue to do start up for the oncoming shift if the volunteers have not yet arrived.  Please communicate to volunteers that they can text Betty if any issues arise during their shifts.  Fidget spinners are also now available in the booth due to a supplier trying to reduce old stock.  They are selling for $3 and $4.

 

Registration Report:  Tammy Murray reported that another family has requested that their cheques be cashed.  This brings the total to four.  She also wanted to remind everyone that Lucknow is hosting the Juvenile Silverstick this year after a few years break.  This tournament was not originally assigned to a booth captain as we weren’t sure it was happening.  Because it falls on Andrea’s week and she is currently only scheduled to co-ordinate one tournament, Tammy will let her know that she is now responsible for it, but that help will be available to her if needed. 

 

Business Arising from the Minutes:

1)    L.A.W.S. Atom & Elaine Irwin Memorial Tournaments – Cheryl Johnston stated that the L.A.W.S. tournament is now full with 8 teams.  Two teams have paid in full and there is also 1 team on the waiting list.  She will check with Ken Irwin regarding interest and commitment in the Irwin Memorial Tournament.

2)    Hockey Socks – Cheryl Johnston confirmed that all socks have now been distributed and she will get the final invoice to give to Deb.    

 

New Business:

1)    E-Transfers – Annette MacKenzie and Deb Murray confirmed that L.A.W.S. is able to accept e-transfers as payment.  Cheryl stated that she already has had one request and Ken Irwin has had one as well.  It was agreed that all e-transfer emails be sent to [email protected] using the password “laws2018” for the security question.  Annette will forward the transfer emails to Deb who will then accept them into the L.A.W.S. account.  Deb will communicate this to Ken Irwin.  It was suggested that if anyone is aware of an incoming e-transfer, they let Annette know to look for it in the email account so the transfers can be processed in a timely manner.

2)    Booth shift scheduling issues – Cheryl stated that some concerns had been raised by volunteers in regards to booth shift scheduling.  She briefly reviewed some guidelines for the captains to follow that would help to keep things running smoothly within their teams.

a.    Weekly schedules are to be posted in the food booth and also to be emailed to Betty and Cheryl in case issues arise and captains are not available.

b.    When booking shifts it is wise to schedule the volunteers one half hour prior to games and one half hour afterward.

c.    If shifts do not require two people, please overlap the scheduling so that two people are on during busy times (i.e. half hour prior to game).

d.    If there is only an hour between scheduled games, it does not make sense to close the booth.  If you are scheduling a half hour prior to and post games, this should not be an issue.  In addition to this, please keep an eye on the changing ice times – due to changes in refereeing scheduling, game times may be moved so that small gaps do not occur between games.

e.    Please do not “tell” volunteers when they are working.

f.     Make sure you are not always giving the same people on your list “first chance” at the shifts.  Try to be fair and share common shifts so that everyone gets a turn at their preferred times.

g.    Don’t feel you have to cover shifts when none of your team members can’t commit.  Remember to go to other team captains as they may have people looking for shifts that better suits their schedules.

h.    Remind volunteers that if the booth is not busy there are other jobs that can be done (cleaning, filling/restocking etc.)

i.      When scheduling shifts in tournaments, remember to have two people per shift...tournaments are too busy for only one volunteer per shift.

 

Next Meeting:  Monday, December 11, 2017 – 7:00 p.m. at the arena.

 

Adjournment:  Motion to adjourn – Deb Murray; Seconded – Annette MacKenzie.  All in favour.  Adjourned.

 


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